| 1 |
Supplier Identity |
Confirm the legal entity, factory address, export experience, production scope, and bank-account ownership. |
The beneficiary name on the payment account should match the contracted legal entity. Any unexplained mismatch requires written clarification. |
Business registration, factory address, export documentation, signed quotation, and a video or third-party factory audit. |
High if unverifiable |
| 2 |
Door Specification |
Define material, opening direction, dimensions, wall thickness, glazing, finish, threshold, locks, hinges, and included accessories. |
A complete specification should state measurements in millimetres, tolerances, net and gross weight, packing dimensions, and hardware quantities. |
Approved technical drawing, bill of materials, colour or finish sample, hardware schedule, and signed pre-production sample. |
Medium |
| 3 |
Standards and Compliance |
Check the requirements of the destination country for fire performance, security hardware, thermal performance, safety glazing, accessibility, and product labelling. |
Compliance is destination-specific. A test report issued for one market does not automatically prove compliance in another market. |
Valid test reports, declarations of performance or conformity where applicable, material certificates, and installation instructions. |
High |
| 4 |
Product Cost |
Compare the same specification rather than comparing unit prices alone. |
Calculate: door price + hardware + packaging + inland transport + export fees + freight + insurance + duty + tax + local delivery + installation. |
Itemised commercial invoice, quotation validity, currency, payment schedule, Incoterms® 2020 rule, and a list of exclusions. |
Medium |
| 5 |
Shipping and Packaging |
Confirm whether the shipment is priced by actual weight, dimensional weight, container space, or pallet volume. |
For rectangular cargo, volume is calculated as length × width × height. Freight estimates should include carton or crate dimensions and total cubic volume. |
Packing list, carton or crate photos, gross weight, cubic measurement, container-loading plan, and transport insurance terms. |
Medium |
| 6 |
Import Duties and Taxes |
Identify the correct customs classification and determine whether duties, VAT, GST, or other import charges apply. |
Door classifications may differ by material and construction. Wood doors are commonly classified under HS heading 4418, while certain metal doors may fall under HS heading 7308; confirm locally. |
Customs broker review, commercial invoice, packing list, country-of-origin statement, and destination tariff confirmation. |
High if unverified |
| 7 |
Lead Time and Production Control |
Separate sample time, production time, booking time, transit time, customs clearance, and final delivery. |
Request a milestone schedule with dates for drawing approval, material purchasing, production completion, inspection, dispatch, and estimated arrival. |
Written production schedule, progress photos, inspection date, shipping booking confirmation, and delay-notification procedure. |
Medium |
| 8 |
Quality Inspection |
Inspect dimensions, surface finish, frame squareness, door operation, glass condition, hardware, labels, and packaging before shipment. |
Use an agreed inspection checklist and acceptance criteria. Critical dimensional or safety requirements should be verified before final payment. |
Pre-shipment inspection report, measurement records, photos, defect list, corrective-action record, and sample approval reference. |
High if skipped |
| 9 |
Warranty and After-Sales Support |
Clarify warranty duration, covered defects, exclusions, spare parts, response time, and responsibility for replacement freight. |
A useful warranty clause should define the claim period, evidence required, remedy options, and claim-submission deadline in writing. |
Signed warranty terms, spare-parts list, installation manual, service contact, claims procedure, and replacement-part lead time. |
High |
| 10 |
Payment and Contract Protection |
Use a written contract covering specifications, delivery, inspection, title transfer, late delivery, defects, and dispute resolution. |
Avoid paying the full amount before production and inspection unless strong contractual protection and secure payment arrangements are in place. |
Signed sales contract, pro forma invoice, approved drawings, payment milestones, inspection condition, and dispute-resolution clause. |
High |